Every gift receipted right. Every donor statement ready in January.
For a single gift of $250 or more, your donors cannot claim their deduction without a written acknowledgment from you that contains specific elements — and the one most often forgotten is the statement about whether any goods or services were provided in return. Gala tickets over $75 trigger a second disclosure. Non-cash gifts must be described but never valued by your organization. Small churches and nonprofits usually assemble all of this by hand in Word and Excel every January. This generator keeps one simple ledger — organization, donors, gifts — and prints receipts and year-end statements with the IRS Publication 1771 elements already in place.
100% client-side — donor data never leaves this browser. No uploads, no accounts, no servers. Export a JSON backup and keep it with your records.
Not tax or legal advice, and this files nothing. This is a document aid built from public IRS materials (Publication 1771, Rev. 11-2023). Verify your organization’s EIN and eligibility to receive deductible contributions (IRS Tax Exempt Organization Search), and use a CPA or attorney for anything unusual.
1 Your organization (printed on every document)
The organization name is a required element of the $250 acknowledgment. The EIN is optional on a receipt, but donors and grantmakers often look for it — include it if your organization has one, and double-check it against your IRS determination letter.
2 Donors
| Donor | Gifts |
|---|
3 Record a gift always free
Gift ledger
| Date | Donor | Details | Amount |
|---|
4 Receipts & year-end statements
Print a receipt from any gift’s Receipt button in the ledger above — gifts of $250 or more (and all non-cash gifts) automatically get the full Publication 1771 acknowledgment elements, and quid pro quo payments over $75 get the disclosure statement. Or print a donor’s year-end giving statement here: every gift itemized, totals, and the goods-or-services statement — the document donors need before they file.
5 Organization year overview always free
By fund
| Fund | Gifts | Non-cash | Cash total |
|---|
By month
| Month | Gifts | Cash total |
|---|
6 Backup & restore
Everything lives in this browser’s local storage. Export a backup regularly — and always before switching computers or clearing browser data. Keep the backup with your organization’s financial records.
Questions, answered from IRS Publication 1771
What must a receipt for a gift of $250 or more contain?
For any single contribution of $250 or more, the donor needs a written acknowledgment from your organization containing: your organization’s name; the amount of a cash contribution; a description (but not the value) of any non-cash contribution; a statement that no goods or services were provided in return, if that was the case; or a description and good-faith estimate of the value of goods or services that were provided; and, where it applies, a statement that what was provided consisted entirely of intangible religious benefits. The donor must have it by the earlier of the date they file their return for the gift year or that return’s due date (including extensions) — issuing receipts promptly, and year-end statements by January 31, is how organizations keep donors inside that window. verify Publication 1771 (Rev. 11-2023); IRS, “Charitable contributions: Written acknowledgments.”
What is a quid pro quo contribution — and the $75 rule?
When a donor’s single payment over $75 is partly a contribution and partly payment for goods or services — the $150 gala ticket with a $60 dinner — the organization must provide a written disclosure statement: the deductible amount is limited to the excess of the payment over the value of what the donor received, with a good-faith estimate of that value. This tool prints that statement and the deductible portion automatically. Skipping the disclosure can cost the organization a penalty of $10 per contribution, up to $5,000 per event or mailing. verify Publication 1771; IRS, “Charitable contributions: Quid pro quo contributions.”
A donor gave us equipment. Do we put a dollar value on the receipt?
No. For non-cash gifts the organization describes the property and never values it — determining the value is the donor’s responsibility (Publication 561). Donor-side rules then scale with the value the donor claims: over $500 generally means Form 8283 Section A, over $5,000 Section B plus a qualified appraisal, and vehicles claimed over $500 follow special rules (Form 1098-C). Those are the donor’s filings; your receipt stays description-only, which is exactly what this tool prints.
Do gifts under $250 need a receipt at all?
For a monetary gift of any amount, the donor needs either a bank record or a written communication from your organization to claim it — the donor’s own notes are not enough. A receipt for every gift is the simplest way to cover everyone, and it is why this tool prints a (shorter) courtesy receipt below $250 too. verify Publication 1771; IRS, “Substantiating charitable contributions.”
Can one year-end statement cover all of a donor’s gifts?
Yes — a single statement can serve as the written acknowledgment if it carries the required elements: each gift’s date and amount itemized, plus the goods-or-services statement. It still has to reach the donor before they file (see the first answer), which is why most organizations send statements in January. This tool’s statement itemizes every gift, flags goods or services per gift, and states the year’s deductible cash total.
We already use church management software. Is this for us?
Probably not — if your ChurchTrac, Breeze, or Planning Center already produces statements you are happy with, stay there. This tool is for the organizations those suites leave behind: the small church, food pantry, or booster club keeping gifts in a spreadsheet, that needs correct receipts this week without a $29+/month subscription or a donor database migration.
Is this tax advice? Is our donor data uploaded anywhere?
Neither. This is a document aid: the wording follows Publication 1771, but nothing here is a legal determination that any gift is deductible, and your organization should confirm its own exempt status and EIN. And no — everything runs in your browser; the only copy of your ledger is the one you export.